EOOW NoE

Guidance Notes – EOOW NoE

• Download the latest version of the NoE form MSF 4275 using Google search. Type in the Google search box: MSF 4275 PDF. Download the NoE form.
• Take a black and white printout of the form. You DO NOT need to take a colour printout.
  • The form is to be filled up in CAPITAL LETTERS with BLACK INK.
  • A sample filled up NoE form is attached with DUMMY DATA. This is for reference only. It is to guide you on how to fill your NoE form. Kindly do not copy paste data given in the sample form onto your NoE form.
  • Section 1 – If your return address does not have good courier service, please mention an alternate address in a big city close to you where courier service is good for e.g. Mumbai / Delhi / Chennai / Kolkata, etc. Put your email address in CAPITAL LETTERS.
  • Section 2 – Chose the OOW Engineer, STCW III/1, Unlimited option BOX.
• NOTE – All documents to the MCA is to be sent in originals only. No photocopies. Only your passport notarized copy is to be sent to the MCA as it is illegal to send your passport outside your country by post. List of the documents to be sent to the MCA, UK is given later in this post. The address at which you have to send the documents by a good courier is given at the top of the first page of the NoE form MSF 4275.
  • Section 3, page 2 – If you do not know the Official Number of the vessel, you can fill the IMO Number. If you do not know the IMO number also, then leave it blank. Put the signing on and signing off dates as per the CDC and not as per company sea-time letter / master testimonials / passport in-case there is any discrepancy / error between dates on the CDC and that put on the C/E testimonials. At the bottom of page 2 of the NoE form, you need to mention your total sea time in Months and Days. If you face any difficulty in calculating your sea-time, you can visit the website
  www.seatimecalculator.com
  • Section 4 – Please do mention the details of any existing CoC that you may be holding. Normally you will leave this section blank unless you are presently sailing as a Deck Officer with a Panama / Belize / Liberia / etc, CoC or you hold a 2nd Mates NCV ticket. If you hold any such CoC, please do put in the CoC details of yours.
  • Section 4A – A list of documents are mentioned which have to besubmitted along with your NoE application. The Medical Fitness Certificate from the DG Shipping doctor, India has to be in the Annexure IV format only. If you are from any other country for e.g. Pakistan, Bangladesh, Sri Lanka, Burma, Nigeria, Ghana, etc., then please email to the MCA at engineering@mcga.gov.uk and check if your country medical fitness certificate is accepted by the MCA or not. If not accepted, then you will need to do the medical during your stay in the UK whilst you are doing your EOOW course. You will need to tick all the boxes in the NoE form and send these documents (as mentioned below) in originals to the MCA, UK.

o Payment
o Discharge Book
o Sea Service Testimonials

o 1 passport size photo
o Valid Medical Fitness Certificate

• Section 4B applies to students applying for their EOOW CoC. You need to tick the following boxes and send the documents in originals to the MCA except for the passport whose attested copy only is to be sent.
  o Attested copy of passport
  o Letter of Initial Assessment (University will send to the MCA)
  o MNTB Training Record Book
  o PST
  o FPFF
  o EFA
  o PSSR
  o AFF (if MCA approved already done, else leave blank)
  o MFA (if MCA approved already done, else leave blank)
  o PSCRB (if MCA approved already done, else leave blank)
• Section 4C and 4D to be left blank in the NoE form.
  • Section 4E – Your PST and FPFF STCW certificate should be valid or the refresher should be valid. If not so, please do these refresher courses at the earliest as else you will otherwise not be eligible to apply for the MCA NoE. Then tick the boxes for PST and FPFF in the NoE form. You can leave the AFF and PSCRB boxes blank.
• Section 5 – Your signature should be within the box and should match with your passport. The date to be put is the date on which you have signed in Section 5 of the NoE form. Do not paste your photograph in the square box which mentions FOR OFFICIAL USE ONLY.
  • Section 6 – You need to put details of someone who knows you in a professional capacity for e.g. doctor, lawyer, teacher, bank manager, captain, superintendent, fleet manager, etc. That person CANNOT be your friend or relative and must know you in a professional capacity. He will need to fill up and sign / date in section 6 of the NoE form. He will also sign behind the photograph as well. Kindly see the sample photograph attached on how it is to be done.
  • Section 7 – The payment of £220 has to be done using your debit / credit card only. No cash or DD are accepted. The link for payment is on page 6 of the NoE form. Tick that box. After making the payment, you will receive an acknowledgement receipt in email. Take a printout of the receipt and it is to be sent to the MCA along with your other NoE supporting documents. The payment amount of £220 is inclusive of NoE return courier charges. You can also use the credit debit card of your friend / relative for making the online payment if your card is not working.
  • The processing time for NoE is 4 weeks. In some cases, it may take longer
  than that depending upon extenuating factors like Covid, War, etc.

The following are the documents to be sent to the MCA by courier for NoE application.
• NoE Form MSF 4274 (5 pages) completely filled up in CAPITAL LETTERS and BLANK INK.
• Payment receipt of GBP 220
• CDC
• C/E testimonials
• 1 passport size colour photographs of size 40mm x 50mm and plain white background. Behind the photograph, the person who has countersigned the NoE form in Section 6 needs to mention: I CONFIRM THAT THIS IS TRUE CURRENT LIKENESS OF (STUDENTS NAME). The person will also sign and put the date behind the photograph.
• Valid medical fitness certificate in Annexure IV format from a DG Shipping India approved doctor.
• Passport front and address page notarised copy.
• Letter of Initial Assessment (LIA) – University will forward to the MCA.
• MNTB Training Record Book and Workbook
• STCW basic courses – PST + PSSR + FPFF + EFA. These 4 courses were done before you applied for your CDC the first time.
• Refresher course of PST and FPFF if done in the last 5 years. Send by DHL or any good courier to the MCA. If you have any queries, you can email directly to the MCA at
engineering@mcga.gov.uk
If you are not sure of the authenticity of any document, please do not send it
to the MCA. This could land you in serious trouble.
See the following attached pages:

• Sample photograph
  • Blank NoE form
  • Sample filled up NoE form

If you have any doubts regarding the NoE procedure, drop me a message on Whatsapp at +91 – 98927 25375 or give me a call at the same number.

Thanks and Regards.
Kunal Anshuman